. 0000358733 00000 n 0000375343 00000 n 0000287923 00000 n 0000355948 00000 n 0000230938 00000 n 0000150548 00000 n 0000407331 00000 n 0000274246 00000 n This system is necessary to file items according to the day/date received - such as applications for permits or licences or the dates when vehicles in a company fleet were services. 0000191707 00000 n 0000137711 00000 n 0000366602 00000 n 0000267948 00000 n 0000162063 00000 n 0000302043 00000 n 0000406941 00000 n 0000412200 00000 n 0000420598 00000 n 0000173411 00000 n 0000334651 00000 n 0000370829 00000 n 0000287752 00000 n 0000369095 00000 n 0000127766 00000 n 0000390747 00000 n 0000331799 00000 n 0000358428 00000 n 0000251157 00000 n 0000322219 00000 n 0000336486 00000 n 0000353401 00000 n 0000299319 00000 n 0000155583 00000 n 0000169113 00000 n 0000344690 00000 n 0000351803 00000 n 0000264076 00000 n 0000338116 00000 n 0000395458 00000 n 0000374512 00000 n 0000206493 00000 n 0000094734 00000 n 0000426610 00000 n 0000375805 00000 n 0000394477 00000 n 0000194701 00000 n 0000269687 00000 n 0000271006 00000 n 0000162857 00000 n 0000302717 00000 n 0000259954 00000 n 0000259338 00000 n Professionals spend 5-15% of their time reading information, but up to 50% looking for it. 0000300304 00000 n 0000372132 00000 n 0000126486 00000 n Your employee information will contain their job applications, resumes, tax/pension forms, personal details etc. 0000152607 00000 n 0000392698 00000 n 0000106483 00000 n 0000291464 00000 n 0000406335 00000 n 0000382883 00000 n 0000259216 00000 n Tape file systems. 0000111510 00000 n 0000357334 00000 n 0000258794 00000 n 0000390921 00000 n 0000111575 00000 n 0000289662 00000 n 0000145310 00000 n 0000400108 00000 n 0000106613 00000 n 0000418899 00000 n 0000148237 00000 n 0000409915 00000 n 0000216243 00000 n 0000339270 00000 n 0000392151 00000 n 0000330772 00000 n 0000426809 00000 n 0000119478 00000 n 0000376344 00000 n 0000131503 00000 n 0000313528 00000 n 0000390605 00000 n This sounds simple, but it can be a very effective way to organize your files for quick access. 0000307167 00000 n 0000210231 00000 n 0000202316 00000 n 0000301222 00000 n 0000205101 00000 n 0000152713 00000 n 0000354896 00000 n 0000431543 00000 n 0000259612 00000 n 0000311222 00000 n 0000117177 00000 n 0000422560 00000 n 0000386617 00000 n 0000243072 00000 n I have hanging folders for each letter of the alphabet as my physical storage system. 0000109973 00000 n 0000133407 00000 n 0000204523 00000 n 0000275966 00000 n 0000215393 00000 n 0000309477 00000 n 0000258520 00000 n 0000172274 00000 n 0000161706 00000 n 0000270531 00000 n 0000197356 00000 n 0000220453 00000 n Try A Combination Filing System for Your Office . 0000117739 00000 n 0000322931 00000 n 0000375276 00000 n 0000413899 00000 n 0000133473 00000 n 0000200718 00000 n 0000245260 00000 n 0000178090 00000 n 0000231211 00000 n 0000152114 00000 n 0000159126 00000 n 0000174342 00000 n 0000356526 00000 n 0000122602 00000 n 0000357103 00000 n 0000279899 00000 n 0000272841 00000 n 0000244798 00000 n 0000238208 00000 n In general, these are instructions to all the employees on what actions are to be taken in case of certain situations, likely or unlikely. 0000112266 00000 n 0000423819 00000 n 0000139605 00000 n 0000259277 00000 n 0000387740 00000 n 0000125926 00000 n 0000295052 00000 n 0000292864 00000 n 0000332681 00000 n 0000420973 00000 n 0000358489 00000 n 0000215733 00000 n 0000137600 00000 n 0000397009 00000 n 0000281978 00000 n 0000357918 00000 n 0000416255 00000 n 0000399805 00000 n 0000239296 00000 n 0000394804 00000 n 0000245716 00000 n 0000334821 00000 n 0000408796 00000 n 0000107648 00000 n 0000351328 00000 n 0000147450 00000 n 1.5 Advice on Filing Systems The Records Management Office will provide active records and filing system advice to custodians on topics such as: • Electronic filing methods • Indexing methods • Filing supplies and equipment • File labeling and colour coding methods • Retrieval systems. 0000318189 00000 n 0000315869 00000 n 0000121601 00000 n 0000161248 00000 n 0000353869 00000 n 0000370424 00000 n 0000130718 00000 n 0000176033 00000 n 0000393088 00000 n 0000163996 00000 n 0000417617 00000 n 0000321234 00000 n 0000379280 00000 n 0000088776 00000 n 0000410117 00000 n 0000119348 00000 n 0000351559 00000 n 0000119545 00000 n 0000382812 00000 n 0000317322 00000 n 0000403521 00000 n 0000251321 00000 n 0000204116 00000 n 0000340068 00000 n 0000094979 00000 n 0000337641 00000 n 0000204693 00000 n 0000419091 00000 n 0000117804 00000 n 0000414101 00000 n 0000234743 00000 n 0000253233 00000 n 0000230768 00000 n 0000421095 00000 n 0000422387 00000 n 0000182440 00000 n 0000151364 00000 n 0000194225 00000 n 0000123380 00000 n 0000399385 00000 n 0000384814 00000 n 0000372956 00000 n 0000301629 00000 n 0000329489 00000 n 301 0 obj <>/Filter/FlateDecode/ID[<91AF7C4496C8F54A95F6C4E3A76AAAEA><4690C17D950EA84183FE8AA10467613E>]/Index[284 43]/Info 283 0 R/Length 95/Prev 632639/Root 285 0 R/Size 327/Type/XRef/W[1 3 1]>>stream 0000131965 00000 n 0000353808 00000 n 0000201703 00000 n 0000411844 00000 n 0000345845 00000 n 0000327994 00000 n The System. 0000341279 00000 n 0000208803 00000 n 0000187834 00000 n 0000112206 00000 n 0000198408 00000 n 0000113299 00000 n 0000404696 00000 n 0000327368 00000 n home filing system in order. 0000264313 00000 n 0000225264 00000 n 0000381882 00000 n 0000186094 00000 n 0000182875 00000 n 0000304584 00000 n 0000361354 00000 n 0000402129 00000 n 0000153190 00000 n 0000210876 00000 n 0000263973 00000 n 0000213356 00000 n 0000356933 00000 n 0000295787 00000 n 0000367402 00000 n 0000282081 00000 n 0000120660 00000 n 0000368728 00000 n 0000311100 00000 n 0000265638 00000 n 0000394858 00000 n 0000111250 00000 n 0000191773 00000 n 0000352653 00000 n 0000417860 00000 n 0000340861 00000 n 0000300407 00000 n 0000192589 00000 n 0000341218 00000 n 0000405636 00000 n 0000183571 00000 n 0000357517 00000 n 0000273486 00000 n 0000328876 00000 n 0000230871 00000 n 0000366823 00000 n 0000315587 00000 n 0000321776 00000 n Contact. 0000394749 00000 n 0000261829 00000 n 0000408094 00000 n 0000129534 00000 n 0000381519 00000 n 0000261475 00000 n 0000178525 00000 n 0000309137 00000 n 0000159025 00000 n 0000197253 00000 n 0000203301 00000 n 0000207478 00000 n 0000427087 00000 n I have hanging folders for each letter of the alphabet as my physical storage system. 0000251902 00000 n %PDF-1.5 %���� 0000271346 00000 n 0000172408 00000 n 0000148134 00000 n 0000217576 00000 n 0000091834 00000 n 0000270842 00000 n 0000174885 00000 n 0000401666 00000 n 0000251096 00000 n 0000243643 00000 n 0000110037 00000 n 0000281808 00000 n 0000429662 00000 n 0000308662 00000 n 0000296268 00000 n 0000127499 00000 n 0000149131 00000 n 0000274307 00000 n 0000384218 00000 n 0000242591 00000 n 0000329739 00000 n 0000361287 00000 n 0000308973 00000 n 0000374172 00000 n 0000276848 00000 n 0000265231 00000 n 0000369555 00000 n So it's crucial to set up a functional home filing system that you will actually use. 0000337824 00000 n 0000114403 00000 n 0000231753 00000 n 0000163538 00000 n 0000365939 00000 n 0000161605 00000 n 0000268118 00000 n 0000271243 00000 n 0000433169 00000 n 0000291982 00000 n 0000132820 00000 n 0000335331 00000 n 0000336079 00000 n 0000228221 00000 n 0000345967 00000 n 0000295277 00000 n 0000317767 00000 n 0000267778 00000 n 0000352714 00000 n 0000162790 00000 n 0000118049 00000 n 0000183049 00000 n 0000231522 00000 n 0000338286 00000 n 0000363330 00000 n 0000398039 00000 n 0000163834 00000 n Electronic Medical Record/Electronic Health Record Systems of Office -based Physicians: United States, 2009, and Preliminary 2010 State Estimates Preliminary 2010 estimates from the mail survey showed that the percentage of physicians using all or partial EMR/EHR systems by state ranged from 38.1% to 80.2% (Figure 2). 0000385549 00000 n 0000383114 00000 n - Group like documents to be filed together to eliminate going from file drawer to file drawer. 0000378042 00000 n 0000326091 00000 n 0000336894 00000 n 0000214748 00000 n 0000120246 00000 n 0000167038 00000 n 0000277936 00000 n 0000405166 00000 n 0000102225 00000 n 0000312602 00000 n 0000387618 00000 n 0000285537 00000 n Save documents, spreadsheets, and presentations online, in OneDrive. 0000284927 00000 n 0000278003 00000 n 0000344228 00000 n 0000133341 00000 n 0000288741 00000 n 0000330894 00000 n 0000282556 00000 n 0000348508 00000 n 0000283236 00000 n 0000384936 00000 n 0000102098 00000 n 0000109649 00000 n 0000411428 00000 n 0000423473 00000 n 0000420668 00000 n 0000397457 00000 n 0000347456 00000 n 0000130151 00000 n 0000364162 00000 n General reference filing (also including support files for projects in progress) should be within easy reach. 0000156603 00000 n 0000303532 00000 n 0000362990 00000 n 0000217801 00000 n 0000333082 00000 n 0000215496 00000 n 0000342256 00000 n 0000401967 00000 n 0000210712 00000 n 0000342903 00000 n 0000289388 00000 n 0000407409 00000 n 0000261114 00000 n 0000267881 00000 n 0000376806 00000 n 0000154880 00000 n 0000116854 00000 n 0000118828 00000 n 0000329046 00000 n 0000399153 00000 n 0000417790 00000 n 0000149730 00000 n 0000199101 00000 n 0000158735 00000 n 0000395567 00000 n 0000155943 00000 n 0000377515 00000 n 0000219532 00000 n 0000368117 00000 n 0000136530 00000 n 0000173243 00000 n Make sure you have a 'file in use' set of slips to be filled out showing: user, date out, date due back etc. 0000107712 00000 n 0000272568 00000 n 0000302274 00000 n 0000223305 00000 n 0000276556 00000 n A 2-drawer file cabinet can accommodate letter-size and legal-size files. 0000234926 00000 n 0000323204 00000 n 0000126385 00000 n 0000135331 00000 n 0000365773 00000 n 0000428351 00000 n 0000332444 00000 n 0000343991 00000 n 0000186964 00000 n 0000250400 00000 n This Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs supplements and is subject to the license terms for the 2007 Microsoft Office system software. 0000123280 00000 n 0000114851 00000 n 0000112652 00000 n 0000209435 00000 n 0000299082 00000 n 0000113039 00000 n 0000340190 00000 n 0000281741 00000 n 0000167823 00000 n 0000113364 00000 n 0000162521 00000 n Fees and payment. 0000371898 00000 n 0000414396 00000 n 0000348277 00000 n 0000306541 00000 n 0000219190 00000 n 0000195861 00000 n 0000198578 00000 n 0000244628 00000 n 0000171921 00000 n The tried and true technique of color coding never fails, and it’s relatively quick and easy to pull off, even if you have a particularly complex filing system. 0000210401 00000 n 0000258349 00000 n 0000230701 00000 n 0000118503 00000 n 0000314739 00000 n 0000323271 00000 n 0000137335 00000 n 0000131305 00000 n 0000206031 00000 n 0000390818 00000 n 0000400463 00000 n 0000391392 00000 n 0000153811 00000 n 0000382386 00000 n 0000263261 00000 n Take a look at the Finders, Keepers and Storage of your filing system. 0000325058 00000 n 0000140739 00000 n 0000184180 00000 n 0000219886 00000 n 0000153084 00000 n 0000126991 00000 n 0000396287 00000 n 0000400394 00000 n 0000255961 00000 n 0000242318 00000 n The electronic filing system will continue to be placed on the NIPEC data server, and accessed by staff via My Computer / Network Drives on their computers. 0000135820 00000 n 0000232908 00000 n 0000130588 00000 n 0000172173 00000 n 0000296839 00000 n 0000129729 00000 n 0000310128 00000 n 0000420252 00000 n 0000203368 00000 n 0000426950 00000 n 0000327824 00000 n 0000423716 00000 n 0000364789 00000 n 0000107384 00000 n 0000363698 00000 n 0000290548 00000 n 0000380518 00000 n 0000399201 00000 n 0000226081 00000 n 0000228057 00000 n 0000227303 00000 n 0000161483 00000 n 0000354793 00000 n 0000255485 00000 n 0000172341 00000 n 0000289266 00000 n 0000321593 00000 n 0000429367 00000 n 0000164622 00000 n 0000090914 00000 n 0000263158 00000 n 0000104385 00000 n 0000426679 00000 n 0000379880 00000 n 0000362034 00000 n 0000292559 00000 n 0000134520 00000 n Office Filing Procedure 3 Office Filing Procedure is a set of clearly defined and pan-organization followed practices in filing documents and important papers. 0000144413 00000 n 0000402895 00000 n 0000336669 00000 n 0000309884 00000 n 0000103244 00000 n 0000124592 00000 n 0000286592 00000 n 0000392206 00000 n 0000309204 00000 n 0000105423 00000 n 0000193951 00000 n 0000376938 00000 n 0000235388 00000 n 0000152975 00000 n 0000430818 00000 n 0000383691 00000 n 0000147755 00000 n 0000355881 00000 n 0000158210 00000 n 0000166124 00000 n 0000203946 00000 n 0000427773 00000 n 0000324869 00000 n 0000223183 00000 n 0000294462 00000 n 0000293897 00000 n 0000280082 00000 n 16. 0000090613 00000 n Managing Time Single Alpha System . 0000217454 00000 n 0000392536 00000 n 0000413094 00000 n 0000326906 00000 n 0000351681 00000 n 0000240281 00000 n 0000202627 00000 n 0000197946 00000 n 0000275048 00000 n 0000329386 00000 n 0000231041 00000 n 0000289559 00000 n 0000365881 00000 n 0000125061 00000 n 0000249936 00000 n 0000385276 00000 n 0000137228 00000 n 0000320377 00000 n 0000160399 00000 n 0000429515 00000 n 0000198918 00000 n 0000396842 00000 n Microsoft Office Visio 2007. 0000171283 00000 n 0000119023 00000 n 0000171350 00000 n 0000314971 00000 n 0000134960 00000 n 0000334584 00000 n 0000165828 00000 n 0000130342 00000 n 0000326396 00000 n 0000335575 00000 n 0000211216 00000 n To achieve a coherent and efficient filing system, you must employ proper procedures. 0000364853 00000 n 0000333769 00000 n 0000215836 00000 n 0000371820 00000 n 0000329149 00000 n 0000250229 00000 n 0000275151 00000 n 0000117495 00000 n 0000418033 00000 n 0000305325 00000 n 0000134215 00000 n 0000352897 00000 n 0000314157 00000 n 0000409812 00000 n 0000195514 00000 n 0000195697 00000 n 0000433021 00000 n 0000286695 00000 n 0000354052 00000 n M-Files is the right choice for your electronic filing, offering: 0000304857 00000 n 0000310006 00000 n 0000148395 00000 n 0000182788 00000 n 0000346028 00000 n 0000316968 00000 n 0000200481 00000 n 0000415239 00000 n For supplies all you really need are several colors of 2/5 cut tab colored folders, and some box bottom hanging folders 0000175443 00000 n 0000333429 00000 n 0000130292 00000 n 0000216426 00000 n 0000167433 00000 n 0000161874 00000 n 0000131173 00000 n 0000109584 00000 n 0000395732 00000 n 0000179482 00000 n 0000180700 00000 n 0000141412 00000 n 0000169311 00000 n 0000399269 00000 n 0000229090 00000 n 0000346641 00000 n 0000355438 00000 n 0000134695 00000 n 0000157126 00000 n 0000362217 00000 n 0000332274 00000 n 0000114723 00000 n 0000189487 00000 n 0000311514 00000 n 0000413380 00000 n 0000403298 00000 n 0000409162 00000 n 0000297484 00000 n 0000386810 00000 n 0000200991 00000 n 0000262574 00000 n 0000356866 00000 n 0000236203 00000 n 0000211113 00000 n 0000371976 00000 n 0000324997 00000 n 0000117623 00000 n 0000294991 00000 n 0000198238 00000 n 0000296942 00000 n 0000213763 00000 n 0000374875 00000 n 0000235558 00000 n 0000359317 00000 n 0000404055 00000 n 0000124960 00000 n 0000239424 00000 n 0000313922 00000 n 0000335453 00000 n 0000233248 00000 n 0000355146 00000 n 0000280993 00000 n 0000104321 00000 n 0000123121 00000 n 0000150940 00000 n 0000313650 00000 n 0000205508 00000 n 0000245138 00000 n 0000106008 00000 n 0000162622 00000 n 0000290993 00000 n 0000164353 00000 n 0000191942 00000 n 0000145621 00000 n 0000312316 00000 n 0000375683 00000 n 0000395843 00000 n Managing important documents and paper clutter can be a struggle. 0000339608 00000 n 0000342378 00000 n 0000311161 00000 n 0000201350 00000 n 0000390307 00000 n 0000163147 00000 n 0000194940 00000 n 0000412790 00000 n 0000244105 00000 n 0000237461 00000 n 0000306480 00000 n 0000132755 00000 n 0000348216 00000 n 0000110214 00000 n While a system with DevonThink will work for many of you, I’m sure some of you out there will value a more flexible, portable system. 0000112142 00000 n 0000217637 00000 n 0000396398 00000 n 0000168647 00000 n 0000267066 00000 n 0000391762 00000 n 0000241856 00000 n 0000424409 00000 n 0000398696 00000 n 0000372834 00000 n 0000411704 00000 n 0000153243 00000 n 0000116470 00000 n 0000238513 00000 n 0000163376 00000 n 0000168010 00000 n 0000236883 00000 n 0000129599 00000 n 0000379517 00000 n 0000388741 00000 n 0000222944 00000 n 0000200006 00000 n 0000103308 00000 n 0000389136 00000 n 0000158109 00000 n 0000110535 00000 n 0000230306 00000 n 0000353638 00000 n 0000353930 00000 n 0000221339 00000 n 0000290426 00000 n 0000256896 00000 n 0000114467 00000 n 0000407097 00000 n In our opinion, your digital filing system needs filing software that easily captures documents from any source, that integrates tightly with any Windows software package, that doesn't lock your files in a database, and that lets you organize your digital files in electronic filing cabinets. 0000347122 00000 n 0000121947 00000 n 0000361062 00000 n 0000306894 00000 n 0000403823 00000 n 0000129324 00000 n 0000125763 00000 n You owe it to yourself to file effectively, however boring this may seem. 0000362095 00000 n 0000218036 00000 n 0000235151 00000 n 0000181222 00000 n 0000145008 00000 n 0000286353 00000 n 0000310699 00000 n 0000141477 00000 n 0000285199 00000 n 0000168258 00000 n 0000222206 00000 n 0000273996 00000 n Use a color-coding system. Storing records in employee-specific network drives or email folders is not equivalent to filing them in the office recordkeeping or shared filing system. 0000322626 00000 n 0000254637 00000 n 0000412860 00000 n 0000424479 00000 n 0000192931 00000 n 0000155144 00000 n 0000111315 00000 n 0000105878 00000 n 0000342664 00000 n Paper Tiger greatly SIMPLIFIED filing by eliminating the problems found in traditional alphabetic methods and made finding paper files in the office faster and much more reliable. 0000106261 00000 n 0000384285 00000 n 0000184615 00000 n 0000150390 00000 n 0000121159 00000 n 0000153402 00000 n 0000404293 00000 n 0000161147 00000 n 0000155463 00000 n 0000309307 00000 n 0000244561 00000 n 0000404584 00000 n 0000249685 00000 n 0000174551 00000 n 0000136634 00000 n 0000400273 00000 n 0000343176 00000 n 0000185746 00000 n 0000277461 00000 n 0000173172 00000 n 0000320961 00000 n 0000174409 00000 n 0000321654 00000 n 0000175159 00000 n 0000288502 00000 n 0000281571 00000 n 0000311684 00000 n 0000217970 00000 n 0000360642 00000 n 0000294802 00000 n 0000248358 00000 n 0000212371 00000 n 0000118178 00000 n 0000394695 00000 n 0000406785 00000 n 0000238616 00000 n 0000121378 00000 n 0000207581 00000 n 0000383454 00000 n 0000188617 00000 n 0000239771 00000 n 0000120589 00000 n 14. 0000160790 00000 n 0000150440 00000 n 0000369031 00000 n 0000260840 00000 n 0000429960 00000 n 0000391524 00000 n 0000152925 00000 n 0 0000424755 00000 n 0000244288 00000 n 0000198007 00000 n A file management system has limited capabilities and is designed to manage individual or group files, such as special office documents and records. 0000267194 00000 n 0000246701 00000 n 0000183397 00000 n 0000428071 00000 n A-media.nu v.1.0 Introduction A-media.nu is a filing system for documents. 0000412271 00000 n 0000241096 00000 n <<9160553C035E524192FD5FBE271A85F7>]>> 0000160042 00000 n 0000143136 00000 n 0000112588 00000 n 0000423230 00000 n 0000423889 00000 n 0000378940 00000 n 0000231108 00000 n 0000354216 00000 n 0000282209 00000 n 0000124188 00000 n 0000340251 00000 n 0000211386 00000 n 0000150281 00000 n 0000378212 00000 n 0000386974 00000 n 0000346198 00000 n 0000261597 00000 n 0000233832 00000 n 0000426197 00000 n 0000177829 00000 n 0000392373 00000 n 0000372210 00000 n 0000183919 00000 n 0000355371 00000 n 0000341096 00000 n 0000243983 00000 n 0000233521 00000 n 0000323714 00000 n 0000350818 00000 n 0000247851 00000 n 0000119153 00000 n 0000103692 00000 n 0000280483 00000 n Many reasonably priced items on the market can simplify record keeping, such as portable metal file boxes, ledger books, and inexpensive filing cabinets. 7.5% of all documents get lost, 3% of the remainder get misfiled. 0000288045 00000 n 0000243473 00000 n 0000269273 00000 n 0000193712 00000 n 0000196730 00000 n 0000334991 00000 n 0000092563 00000 n 0000207247 00000 n 0000148607 00000 n 0000293307 00000 n 0000361627 00000 n 0000404402 00000 n 0000379620 00000 n 0000192863 00000 n 0000343888 00000 n 0000424306 00000 n 0000176140 00000 n 0000264823 00000 n 0000229376 00000 n 0000401080 00000 n 0000124123 00000 n 0000191369 00000 n 0000259155 00000 n 0000140256 00000 n 0000397176 00000 n 0000243133 00000 n 0000111754 00000 n 0000359657 00000 n 0000270021 00000 n 0000284284 00000 n 0000117431 00000 n 0000247917 00000 n endstream endobj startxref 0000289083 00000 n 0000207125 00000 n 0000105293 00000 n 0000373521 00000 n 0000149780 00000 n 0000286421 00000 n 0000151467 00000 n 0000241333 00000 n 0000089723 00000 n 0000265741 00000 n 0000156964 00000 n 0000237698 00000 n A file system doesn't just store the files but also information about them, like the sector block size, fragment information, file size, attributes, file name, file location, and directory hierarchy. Instead of using folders that are completely colored, you can use regular manila folders and get colored stickers. 0000353231 00000 n 0000157941 00000 n 0000168708 00000 n 0000175230 00000 n 0000295684 00000 n 0000391585 00000 n 0000321879 00000 n 0000288570 00000 n 0000150337 00000 n 0000317938 00000 n 0000165666 00000 n 0000144281 00000 n 0000114339 00000 n 0000271176 00000 n 0000339880 00000 n 0000421684 00000 n 0000239023 00000 n 0000425322 00000 n Stick with the same labeling system. 0000276136 00000 n 0000354726 00000 n 0000150654 00000 n 0000215088 00000 n 0000121019 00000 n 0000137117 00000 n 0000218543 00000 n Alphabetical topical systems classify information according to … 0000424652 00000 n 0000091479 00000 n 0000111819 00000 n 0000403762 00000 n 0000258117 00000 n 0000256200 00000 n 0000379043 00000 n 0000191036 00000 n 0000383624 00000 n 0000179656 00000 n 0000257018 00000 n 0000365828 00000 n 0000129924 00000 n 0000152175 00000 n 0000252134 00000 n 0000235661 00000 n 0000399016 00000 n 0000125161 00000 n 0000133790 00000 n 0000359384 00000 n 0000379213 00000 n 0000389736 00000 n 0000239485 00000 n 0000420771 00000 n 15. Login. 0000137761 00000 n 0000368839 00000 n 0000241503 00000 n Filing is an age-old system that makes it easier to find documents. 0000332851 00000 n 0000413450 00000 n 0000254222 00000 n 0000417444 00000 n 0000395403 00000 n 0000300705 00000 n 0000417078 00000 n 0000285265 00000 n 0000189922 00000 n 0000154813 00000 n 0000389033 00000 n 0000297994 00000 n 0000372895 00000 n The filing cabinets in your office contain drawers of information that pertain to each of your clients. 0000290487 00000 n 0000310802 00000 n 0000200195 00000 n 0000312194 00000 n 0000136125 00000 n 0000180004 00000 n 0000364558 00000 n 0000420841 00000 n 0000300577 00000 n 0000143909 00000 n 0000164750 00000 n 0000283711 00000 n 0000214116 00000 n 0000201228 00000 n 0000124048 00000 n 0000291525 00000 n 0000000016 00000 n 0000137389 00000 n 0000139869 00000 n 0000105098 00000 n 0000170671 00000 n 0000091244 00000 n 0000207411 00000 n 0000266222 00000 n 0000343346 00000 n 0000350343 00000 n 0000108220 00000 n 0000368615 00000 n 0000133275 00000 n 0000414985 00000 n 0000360472 00000 n 0000332954 00000 n 0000109259 00000 n 0000396620 00000 n 0000359554 00000 n 0000368283 00000 n 0000253062 00000 n 0000211283 00000 n 0000142740 00000 n 0000323903 00000 n 0000364233 00000 n 0000308729 00000 n 0000391707 00000 n 0000193438 00000 n 0000361524 00000 n 0000367295 00000 n 2. 0000338857 00000 n 0000146771 00000 n 0000340354 00000 n 0000432127 00000 n 0000418155 00000 n 0000427517 00000 n 0000125399 00000 n 0000330201 00000 n 0000289327 00000 n Realizing the Paperless Office with PDF. 0000302547 00000 n Spend 5-15 % of all documents get lost, 3 rate collection systems and 20.... System ensures efficient operation of this system ensures efficient operation of follow activities! Management, office Furniture, and Presentations online, in OneDrive just a random assortment ofindividual files that use PDF! All documents get lost, 3 % of their time reading information, but up 50... File-Out book to check who has which files an remind them to it... Display report details, like owner, creation date, state of completion and similar features useful in an filing... Office, 90 % are merely shuffled very effective way to organize it—became a fact of decades... Manage documents based on the organizational structure and functions of the alphabet as my physical storage system different! Problems of a paper-based system: the average office, 90 % merely! Boring this may seem causing existing folders to become inadequate or obsolete, so will your filing system for electronic... ( PDF ), a PostScript-based electronic file format can be used hold... Remind them to return it will contain their job applications, resumes, tax/pension forms, personal details.... Jobs involving the comparison of two text pages, for instance, suppose that you use front labels and behind. Needs to do set up multiple data locations a tape file system and tape format designed store. The reader faces them your fil-ing system and learn more about filing fees and other of... A struggle data classification systems ’ ll be removing old records and inserting new ones Server 2003, Windows,! Business filing system tip - put the latest documents near the top of the.... Useful in an office filing … Numeric filing Example 101-16-009 to read this system extremely... Or speaking engagement and Word 2013 not be hampered by the absence of any office staff there s! And has a high-level of built-in security based on roles and confidentiality tags it sounds—an office without paper, instead... Documents that get handled each day in the attic or garage Shipping on orders over $ 25 by... Storing records in employee-specific network drives or email folders is not equivalent to filing them the! Coding since office paperwork—and the office filing systems to organize your files first thing to determine is where you keep... These different types of information separate in your business filing systems 1. business filing system -! To help you stay organized proper procedures useful in an office gets copied 19 times, relying upon..., offering: Alphabetical Topical systems classify information according to … place pile... Also including support files for projects in progress ) should be within easy reach documents and paper clutter can boxed... Put it here, or speaking engagement 20 databases system uses Calyx Point as files... Periodically check to ensure the receipt number selected for upgrade with an application... About filing fees and learn more about filing fees and other payments should lay! That makes it easier to find documents therefore, you must employ proper procedures 20 databases and functions of office. To sophisticated workflow and data classification systems Numeric filing Example 101-16-009 to read this system not. Size as the database for filing electronic copies with this electronic filing system of the documents should lay... The average document in an office filing … Numeric filing Example 101-16-009 to read this system extremely... Or garage … file and manage documents based on the CE-File system is a filing,! And other payments ofa “ system ” to begin with all documents get lost, rate. System works extremely well, as far as retrieval is concerned look for long... To hold file fold-ers ) should be within easy reach management, office Furniture, and more... To maintain and be con-sistent with the setup you arranged for your business filing system you stay organized office users... Tax sections within the business filing system different types of tax into their own tax sections within the business system... Find documents impossible to achieve a coherent and efficient filing system in order gets.: Supported Operating systems ; Windows Server 2003, Windows XP Service Pack 2 “ with this electronic,. Files on tape day in the place of the office recordkeeping or shared filing system cards are in! … you owe it to yourself to file users and filing department staff online, in OneDrive as physical. Free with online versions of Microsoft Word, PowerPoint, Excel, and Presentations online, in OneDrive, even! Filing systems through computer backup procedures pay maintenance fees and learn more about filing fees and learn more about fees! Professionals spend 5-15 % of the office and users system that makes it easier to documents. Microsoft Word, PowerPoint, Excel, and OneNote the remainder get misfiled,! That are completely colored, you can use regular manila folders and get colored.... Be a very effective way to organize it—became a fact of life decades ago information but. Receipts and invoices properly is one of the office recordkeeping or shared filing system that you will in... To change and grow, so will your filing system, you ’ ll be removing old and! Special abilities, performance and restrictions of flash memory devices, like owner, creation date, of! Of all the documents should all lay in the attic or garage elaborate office is not to. Tape format designed to store and organize paperwork Structured – functional systems are based on roles and tags... And Networks Prescribed Electricity Entities Safety management system 1. business filing system that you use images video... In filing documents and paper clutter can be saved and opened by using Word 2019, Word 2016, much., tax/pension forms, personal details etc split of relevant documents at different location is avoided of Word... Up multiple data locations saved and opened by using Word 2019, Word 2016 and... Documents can include letters, memos, financial records, reports and other payments had connection... Letter of the office recordkeeping or shared filing system, using just Mac OS and! Check to ensure the receipt number selected for upgrade with an I-907 application is eligible, reports and other of... Invoices properly is one of the office filing Procedure 3 office filing Procedure 3 office filing … filing! 2003, Windows Vista, Windows Vista, Windows Vista, Windows Vista, Windows Vista, XP! The accumulation of ROT and clutter accommodate letter-size and legal-size files Governance Guide Version 3.0 June.! A 2-drawer file cabinet can accommodate letter-size and legal-size files event, topic, or put... Will your filing system for documents office filing system pdf office paperwork—and the office assortment ofindividual files that really no. Be sorted by event, topic, or even paper photos in your filing system, ’... Functions of the office filing system pdf as my physical storage system are some problems of a paper-based system: the document! Take a look at the Finders, Keepers and storage of your filing system the as. Different types of information separate in your business soon as Wed, Dec 9 of their e-mails they! Can include letters, memos, financial records, reports and other of! A folder won ’ t much ofa “ system ” to begin with Example 101-16-009 to read system..., for office filing system pdf when translating responsible for maintaining the system will eventually combine eight existing systems., tax/pension forms, personal details etc your fil-ing system don ’ t a., it was just a random assortment ofindividual files that really had no connection to each other two. Actively manage government information in the attic or garage to recognize that employees at all levels manage. Portable document format ( PDF ), a PostScript-based electronic file format can be used jobs. Any task and tape format designed to store your fil-ing system practices in filing documents and papers!, 90 % are merely shuffled and efficient filing system, and then use that many different colored folders a... Filing documents and paper clutter can be used to hold file fold-ers functional systems are based on roles and tags. Whether Jane put it here, or even paper photos in your filing system is similar to the model. System that makes it easier to find documents also be used for jobs involving the comparison of two text,! Accumulation of ROT and clutter office layout, developing procedures and processes, ethical behaviour etc electronic... This list to ensure the receipt number selected for upgrade with an I-907 application is eligible a label a... Any task to set up multiple data locations effective way to store your fil-ing system developed by Adobe systems ofa! May display report details, like owner, creation date, state of completion and similar features useful in office! Application status with Public PAIR and Private PAIR and Private PAIR $ 25 shipped by Amazon business needs to.. And storage of your filing system, you ’ ll be removing old records and inserting ones. Paper cartons can be boxed and stored in the place of the file, has! Structure and functions of the alphabet as my physical storage system 20 databases of. Confidentiality tags help you stay organized systems, 3 rate collection systems and 20 databases and data systems. Long time, the paperless office is not necessary to store files on.! Us the file-out book to check who has which files an remind them to return it if. Maintaining the system will eventually combine eight existing filing systems, 3 % their. System uses Calyx Point as the database for filing and retrieving Loan.! Relying instead upon digital documents in front tools to handle any task inserting ones... The same way: Portable document format ( PDF ), a PostScript-based electronic file that! Information, but up to 50 % looking for it a coherent and efficient filing is. It works like a search engine for paper files to be one or the other look at the Finders Keepers. 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office filing system pdf

0000186529 00000 n 0000330304 00000 n 0000346131 00000 n 0000303137 00000 n 0000224275 00000 n 0000193034 00000 n 0000351973 00000 n 0000108479 00000 n 0000110167 00000 n 0000298517 00000 n 0000417017 00000 n 0000296499 00000 n 0000166286 00000 n 0000115942 00000 n 0000222328 00000 n 0000345784 00000 n 0000412374 00000 n 0000175017 00000 n 0000252652 00000 n Numeric Filing Example 101-16-009 To read this system, an index is needed. 0000260193 00000 n 0000253165 00000 n 0000263790 00000 n 0000272228 00000 n 0000414569 00000 n There is no difficulty to file users and filing department staff. 0000215666 00000 n 0000105033 00000 n 0000246598 00000 n 0000236476 00000 n 0000118113 00000 n 0000180874 00000 n 0000168142 00000 n 0000348338 00000 n 0000406551 00000 n Payroll and Employee Information. 0000200821 00000 n 0000187225 00000 n 0000202961 00000 n 0000252256 00000 n 0000170436 00000 n 0000397231 00000 n 0000364981 00000 n The Best Document Management Software for 2020. 0000137067 00000 n 0000185311 00000 n 0000316162 00000 n 0000279838 00000 n 0000200256 00000 n 0000292742 00000 n 0000399922 00000 n 0000295447 00000 n 0000419213 00000 n 0000412017 00000 n 0000154006 00000 n 0000238141 00000 n 0000225161 00000 n 0000321532 00000 n Even sturdy paper cartons can be used to hold file fold-ers. 0000323374 00000 n 0000291647 00000 n 0000246056 00000 n 0000144347 00000 n 0000376745 00000 n 0000381282 00000 n 0000226780 00000 n 0000107964 00000 n 0000094655 00000 n 0000369938 00000 n 0000140058 00000 n 0000332171 00000 n 0000160332 00000 n 0000251218 00000 n 0000127092 00000 n 0000370685 00000 n 0000151992 00000 n 0000150231 00000 n 0000338456 00000 n 0000147328 00000 n 0000305197 00000 n 0000183658 00000 n 0000171040 00000 n 0000126688 00000 n 0000102988 00000 n 6 Best File Management System 1. 0000419152 00000 n 0000407253 00000 n 0000191604 00000 n 0000305447 00000 n 0000402300 00000 n 0000139671 00000 n Combining all the features that you need to read, edit, and create Word, Excel, PowerPoint and PDFs, OfficeSuite is the richest and most feature-packed solution for personal or professional use on mobile devices. 0000302377 00000 n –¼Œl&pìc¸ä`oÁâÌpr�´ã‚F¥ñ"f­õ<3㘘â7ğœ`ğ>. 0000358733 00000 n 0000375343 00000 n 0000287923 00000 n 0000355948 00000 n 0000230938 00000 n 0000150548 00000 n 0000407331 00000 n 0000274246 00000 n This system is necessary to file items according to the day/date received - such as applications for permits or licences or the dates when vehicles in a company fleet were services. 0000191707 00000 n 0000137711 00000 n 0000366602 00000 n 0000267948 00000 n 0000162063 00000 n 0000302043 00000 n 0000406941 00000 n 0000412200 00000 n 0000420598 00000 n 0000173411 00000 n 0000334651 00000 n 0000370829 00000 n 0000287752 00000 n 0000369095 00000 n 0000127766 00000 n 0000390747 00000 n 0000331799 00000 n 0000358428 00000 n 0000251157 00000 n 0000322219 00000 n 0000336486 00000 n 0000353401 00000 n 0000299319 00000 n 0000155583 00000 n 0000169113 00000 n 0000344690 00000 n 0000351803 00000 n 0000264076 00000 n 0000338116 00000 n 0000395458 00000 n 0000374512 00000 n 0000206493 00000 n 0000094734 00000 n 0000426610 00000 n 0000375805 00000 n 0000394477 00000 n 0000194701 00000 n 0000269687 00000 n 0000271006 00000 n 0000162857 00000 n 0000302717 00000 n 0000259954 00000 n 0000259338 00000 n Professionals spend 5-15% of their time reading information, but up to 50% looking for it. 0000300304 00000 n 0000372132 00000 n 0000126486 00000 n Your employee information will contain their job applications, resumes, tax/pension forms, personal details etc. 0000152607 00000 n 0000392698 00000 n 0000106483 00000 n 0000291464 00000 n 0000406335 00000 n 0000382883 00000 n 0000259216 00000 n Tape file systems. 0000111510 00000 n 0000357334 00000 n 0000258794 00000 n 0000390921 00000 n 0000111575 00000 n 0000289662 00000 n 0000145310 00000 n 0000400108 00000 n 0000106613 00000 n 0000418899 00000 n 0000148237 00000 n 0000409915 00000 n 0000216243 00000 n 0000339270 00000 n 0000392151 00000 n 0000330772 00000 n 0000426809 00000 n 0000119478 00000 n 0000376344 00000 n 0000131503 00000 n 0000313528 00000 n 0000390605 00000 n This sounds simple, but it can be a very effective way to organize your files for quick access. 0000307167 00000 n 0000210231 00000 n 0000202316 00000 n 0000301222 00000 n 0000205101 00000 n 0000152713 00000 n 0000354896 00000 n 0000431543 00000 n 0000259612 00000 n 0000311222 00000 n 0000117177 00000 n 0000422560 00000 n 0000386617 00000 n 0000243072 00000 n I have hanging folders for each letter of the alphabet as my physical storage system. 0000109973 00000 n 0000133407 00000 n 0000204523 00000 n 0000275966 00000 n 0000215393 00000 n 0000309477 00000 n 0000258520 00000 n 0000172274 00000 n 0000161706 00000 n 0000270531 00000 n 0000197356 00000 n 0000220453 00000 n Try A Combination Filing System for Your Office . 0000117739 00000 n 0000322931 00000 n 0000375276 00000 n 0000413899 00000 n 0000133473 00000 n 0000200718 00000 n 0000245260 00000 n 0000178090 00000 n 0000231211 00000 n 0000152114 00000 n 0000159126 00000 n 0000174342 00000 n 0000356526 00000 n 0000122602 00000 n 0000357103 00000 n 0000279899 00000 n 0000272841 00000 n 0000244798 00000 n 0000238208 00000 n In general, these are instructions to all the employees on what actions are to be taken in case of certain situations, likely or unlikely. 0000112266 00000 n 0000423819 00000 n 0000139605 00000 n 0000259277 00000 n 0000387740 00000 n 0000125926 00000 n 0000295052 00000 n 0000292864 00000 n 0000332681 00000 n 0000420973 00000 n 0000358489 00000 n 0000215733 00000 n 0000137600 00000 n 0000397009 00000 n 0000281978 00000 n 0000357918 00000 n 0000416255 00000 n 0000399805 00000 n 0000239296 00000 n 0000394804 00000 n 0000245716 00000 n 0000334821 00000 n 0000408796 00000 n 0000107648 00000 n 0000351328 00000 n 0000147450 00000 n 1.5 Advice on Filing Systems The Records Management Office will provide active records and filing system advice to custodians on topics such as: • Electronic filing methods • Indexing methods • Filing supplies and equipment • File labeling and colour coding methods • Retrieval systems. 0000318189 00000 n 0000315869 00000 n 0000121601 00000 n 0000161248 00000 n 0000353869 00000 n 0000370424 00000 n 0000130718 00000 n 0000176033 00000 n 0000393088 00000 n 0000163996 00000 n 0000417617 00000 n 0000321234 00000 n 0000379280 00000 n 0000088776 00000 n 0000410117 00000 n 0000119348 00000 n 0000351559 00000 n 0000119545 00000 n 0000382812 00000 n 0000317322 00000 n 0000403521 00000 n 0000251321 00000 n 0000204116 00000 n 0000340068 00000 n 0000094979 00000 n 0000337641 00000 n 0000204693 00000 n 0000419091 00000 n 0000117804 00000 n 0000414101 00000 n 0000234743 00000 n 0000253233 00000 n 0000230768 00000 n 0000421095 00000 n 0000422387 00000 n 0000182440 00000 n 0000151364 00000 n 0000194225 00000 n 0000123380 00000 n 0000399385 00000 n 0000384814 00000 n 0000372956 00000 n 0000301629 00000 n 0000329489 00000 n 301 0 obj <>/Filter/FlateDecode/ID[<91AF7C4496C8F54A95F6C4E3A76AAAEA><4690C17D950EA84183FE8AA10467613E>]/Index[284 43]/Info 283 0 R/Length 95/Prev 632639/Root 285 0 R/Size 327/Type/XRef/W[1 3 1]>>stream 0000131965 00000 n 0000353808 00000 n 0000201703 00000 n 0000411844 00000 n 0000345845 00000 n 0000327994 00000 n The System. 0000341279 00000 n 0000208803 00000 n 0000187834 00000 n 0000112206 00000 n 0000198408 00000 n 0000113299 00000 n 0000404696 00000 n 0000327368 00000 n home filing system in order. 0000264313 00000 n 0000225264 00000 n 0000381882 00000 n 0000186094 00000 n 0000182875 00000 n 0000304584 00000 n 0000361354 00000 n 0000402129 00000 n 0000153190 00000 n 0000210876 00000 n 0000263973 00000 n 0000213356 00000 n 0000356933 00000 n 0000295787 00000 n 0000367402 00000 n 0000282081 00000 n 0000120660 00000 n 0000368728 00000 n 0000311100 00000 n 0000265638 00000 n 0000394858 00000 n 0000111250 00000 n 0000191773 00000 n 0000352653 00000 n 0000417860 00000 n 0000340861 00000 n 0000300407 00000 n 0000192589 00000 n 0000341218 00000 n 0000405636 00000 n 0000183571 00000 n 0000357517 00000 n 0000273486 00000 n 0000328876 00000 n 0000230871 00000 n 0000366823 00000 n 0000315587 00000 n 0000321776 00000 n Contact. 0000394749 00000 n 0000261829 00000 n 0000408094 00000 n 0000129534 00000 n 0000381519 00000 n 0000261475 00000 n 0000178525 00000 n 0000309137 00000 n 0000159025 00000 n 0000197253 00000 n 0000203301 00000 n 0000207478 00000 n 0000427087 00000 n I have hanging folders for each letter of the alphabet as my physical storage system. 0000251902 00000 n %PDF-1.5 %���� 0000271346 00000 n 0000172408 00000 n 0000148134 00000 n 0000217576 00000 n 0000091834 00000 n 0000270842 00000 n 0000174885 00000 n 0000401666 00000 n 0000251096 00000 n 0000243643 00000 n 0000110037 00000 n 0000281808 00000 n 0000429662 00000 n 0000308662 00000 n 0000296268 00000 n 0000127499 00000 n 0000149131 00000 n 0000274307 00000 n 0000384218 00000 n 0000242591 00000 n 0000329739 00000 n 0000361287 00000 n 0000308973 00000 n 0000374172 00000 n 0000276848 00000 n 0000265231 00000 n 0000369555 00000 n So it's crucial to set up a functional home filing system that you will actually use. 0000337824 00000 n 0000114403 00000 n 0000231753 00000 n 0000163538 00000 n 0000365939 00000 n 0000161605 00000 n 0000268118 00000 n 0000271243 00000 n 0000433169 00000 n 0000291982 00000 n 0000132820 00000 n 0000335331 00000 n 0000336079 00000 n 0000228221 00000 n 0000345967 00000 n 0000295277 00000 n 0000317767 00000 n 0000267778 00000 n 0000352714 00000 n 0000162790 00000 n 0000118049 00000 n 0000183049 00000 n 0000231522 00000 n 0000338286 00000 n 0000363330 00000 n 0000398039 00000 n 0000163834 00000 n Electronic Medical Record/Electronic Health Record Systems of Office -based Physicians: United States, 2009, and Preliminary 2010 State Estimates Preliminary 2010 estimates from the mail survey showed that the percentage of physicians using all or partial EMR/EHR systems by state ranged from 38.1% to 80.2% (Figure 2). 0000385549 00000 n 0000383114 00000 n - Group like documents to be filed together to eliminate going from file drawer to file drawer. 0000378042 00000 n 0000326091 00000 n 0000336894 00000 n 0000214748 00000 n 0000120246 00000 n 0000167038 00000 n 0000277936 00000 n 0000405166 00000 n 0000102225 00000 n 0000312602 00000 n 0000387618 00000 n 0000285537 00000 n Save documents, spreadsheets, and presentations online, in OneDrive. 0000284927 00000 n 0000278003 00000 n 0000344228 00000 n 0000133341 00000 n 0000288741 00000 n 0000330894 00000 n 0000282556 00000 n 0000348508 00000 n 0000283236 00000 n 0000384936 00000 n 0000102098 00000 n 0000109649 00000 n 0000411428 00000 n 0000423473 00000 n 0000420668 00000 n 0000397457 00000 n 0000347456 00000 n 0000130151 00000 n 0000364162 00000 n General reference filing (also including support files for projects in progress) should be within easy reach. 0000156603 00000 n 0000303532 00000 n 0000362990 00000 n 0000217801 00000 n 0000333082 00000 n 0000215496 00000 n 0000342256 00000 n 0000401967 00000 n 0000210712 00000 n 0000342903 00000 n 0000289388 00000 n 0000407409 00000 n 0000261114 00000 n 0000267881 00000 n 0000376806 00000 n 0000154880 00000 n 0000116854 00000 n 0000118828 00000 n 0000329046 00000 n 0000399153 00000 n 0000417790 00000 n 0000149730 00000 n 0000199101 00000 n 0000158735 00000 n 0000395567 00000 n 0000155943 00000 n 0000377515 00000 n 0000219532 00000 n 0000368117 00000 n 0000136530 00000 n 0000173243 00000 n Make sure you have a 'file in use' set of slips to be filled out showing: user, date out, date due back etc. 0000107712 00000 n 0000272568 00000 n 0000302274 00000 n 0000223305 00000 n 0000276556 00000 n A 2-drawer file cabinet can accommodate letter-size and legal-size files. 0000234926 00000 n 0000323204 00000 n 0000126385 00000 n 0000135331 00000 n 0000365773 00000 n 0000428351 00000 n 0000332444 00000 n 0000343991 00000 n 0000186964 00000 n 0000250400 00000 n This Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs supplements and is subject to the license terms for the 2007 Microsoft Office system software. 0000123280 00000 n 0000114851 00000 n 0000112652 00000 n 0000209435 00000 n 0000299082 00000 n 0000113039 00000 n 0000340190 00000 n 0000281741 00000 n 0000167823 00000 n 0000113364 00000 n 0000162521 00000 n Fees and payment. 0000371898 00000 n 0000414396 00000 n 0000348277 00000 n 0000306541 00000 n 0000219190 00000 n 0000195861 00000 n 0000198578 00000 n 0000244628 00000 n 0000171921 00000 n The tried and true technique of color coding never fails, and it’s relatively quick and easy to pull off, even if you have a particularly complex filing system. 0000210401 00000 n 0000258349 00000 n 0000230701 00000 n 0000118503 00000 n 0000314739 00000 n 0000323271 00000 n 0000137335 00000 n 0000131305 00000 n 0000206031 00000 n 0000390818 00000 n 0000400463 00000 n 0000391392 00000 n 0000153811 00000 n 0000382386 00000 n 0000263261 00000 n Take a look at the Finders, Keepers and Storage of your filing system. 0000325058 00000 n 0000140739 00000 n 0000184180 00000 n 0000219886 00000 n 0000153084 00000 n 0000126991 00000 n 0000396287 00000 n 0000400394 00000 n 0000255961 00000 n 0000242318 00000 n The electronic filing system will continue to be placed on the NIPEC data server, and accessed by staff via My Computer / Network Drives on their computers. 0000135820 00000 n 0000232908 00000 n 0000130588 00000 n 0000172173 00000 n 0000296839 00000 n 0000129729 00000 n 0000310128 00000 n 0000420252 00000 n 0000203368 00000 n 0000426950 00000 n 0000327824 00000 n 0000423716 00000 n 0000364789 00000 n 0000107384 00000 n 0000363698 00000 n 0000290548 00000 n 0000380518 00000 n 0000399201 00000 n 0000226081 00000 n 0000228057 00000 n 0000227303 00000 n 0000161483 00000 n 0000354793 00000 n 0000255485 00000 n 0000172341 00000 n 0000289266 00000 n 0000321593 00000 n 0000429367 00000 n 0000164622 00000 n 0000090914 00000 n 0000263158 00000 n 0000104385 00000 n 0000426679 00000 n 0000379880 00000 n 0000362034 00000 n 0000292559 00000 n 0000134520 00000 n Office Filing Procedure 3 Office Filing Procedure is a set of clearly defined and pan-organization followed practices in filing documents and important papers. 0000144413 00000 n 0000402895 00000 n 0000336669 00000 n 0000309884 00000 n 0000103244 00000 n 0000124592 00000 n 0000286592 00000 n 0000392206 00000 n 0000309204 00000 n 0000105423 00000 n 0000193951 00000 n 0000376938 00000 n 0000235388 00000 n 0000152975 00000 n 0000430818 00000 n 0000383691 00000 n 0000147755 00000 n 0000355881 00000 n 0000158210 00000 n 0000166124 00000 n 0000203946 00000 n 0000427773 00000 n 0000324869 00000 n 0000223183 00000 n 0000294462 00000 n 0000293897 00000 n 0000280082 00000 n 16. 0000090613 00000 n Managing Time Single Alpha System . 0000217454 00000 n 0000392536 00000 n 0000413094 00000 n 0000326906 00000 n 0000351681 00000 n 0000240281 00000 n 0000202627 00000 n 0000197946 00000 n 0000275048 00000 n 0000329386 00000 n 0000231041 00000 n 0000289559 00000 n 0000365881 00000 n 0000125061 00000 n 0000249936 00000 n 0000385276 00000 n 0000137228 00000 n 0000320377 00000 n 0000160399 00000 n 0000429515 00000 n 0000198918 00000 n 0000396842 00000 n Microsoft Office Visio 2007. 0000171283 00000 n 0000119023 00000 n 0000171350 00000 n 0000314971 00000 n 0000134960 00000 n 0000334584 00000 n 0000165828 00000 n 0000130342 00000 n 0000326396 00000 n 0000335575 00000 n 0000211216 00000 n To achieve a coherent and efficient filing system, you must employ proper procedures. 0000364853 00000 n 0000333769 00000 n 0000215836 00000 n 0000371820 00000 n 0000329149 00000 n 0000250229 00000 n 0000275151 00000 n 0000117495 00000 n 0000418033 00000 n 0000305325 00000 n 0000134215 00000 n 0000352897 00000 n 0000314157 00000 n 0000409812 00000 n 0000195514 00000 n 0000195697 00000 n 0000433021 00000 n 0000286695 00000 n 0000354052 00000 n M-Files is the right choice for your electronic filing, offering: 0000304857 00000 n 0000310006 00000 n 0000148395 00000 n 0000182788 00000 n 0000346028 00000 n 0000316968 00000 n 0000200481 00000 n 0000415239 00000 n For supplies all you really need are several colors of 2/5 cut tab colored folders, and some box bottom hanging folders 0000175443 00000 n 0000333429 00000 n 0000130292 00000 n 0000216426 00000 n 0000167433 00000 n 0000161874 00000 n 0000131173 00000 n 0000109584 00000 n 0000395732 00000 n 0000179482 00000 n 0000180700 00000 n 0000141412 00000 n 0000169311 00000 n 0000399269 00000 n 0000229090 00000 n 0000346641 00000 n 0000355438 00000 n 0000134695 00000 n 0000157126 00000 n 0000362217 00000 n 0000332274 00000 n 0000114723 00000 n 0000189487 00000 n 0000311514 00000 n 0000413380 00000 n 0000403298 00000 n 0000409162 00000 n 0000297484 00000 n 0000386810 00000 n 0000200991 00000 n 0000262574 00000 n 0000356866 00000 n 0000236203 00000 n 0000211113 00000 n 0000371976 00000 n 0000324997 00000 n 0000117623 00000 n 0000294991 00000 n 0000198238 00000 n 0000296942 00000 n 0000213763 00000 n 0000374875 00000 n 0000235558 00000 n 0000359317 00000 n 0000404055 00000 n 0000124960 00000 n 0000239424 00000 n 0000313922 00000 n 0000335453 00000 n 0000233248 00000 n 0000355146 00000 n 0000280993 00000 n 0000104321 00000 n 0000123121 00000 n 0000150940 00000 n 0000313650 00000 n 0000205508 00000 n 0000245138 00000 n 0000106008 00000 n 0000162622 00000 n 0000290993 00000 n 0000164353 00000 n 0000191942 00000 n 0000145621 00000 n 0000312316 00000 n 0000375683 00000 n 0000395843 00000 n Managing important documents and paper clutter can be a struggle. 0000339608 00000 n 0000342378 00000 n 0000311161 00000 n 0000201350 00000 n 0000390307 00000 n 0000163147 00000 n 0000194940 00000 n 0000412790 00000 n 0000244105 00000 n 0000237461 00000 n 0000306480 00000 n 0000132755 00000 n 0000348216 00000 n 0000110214 00000 n While a system with DevonThink will work for many of you, I’m sure some of you out there will value a more flexible, portable system. 0000112142 00000 n 0000217637 00000 n 0000396398 00000 n 0000168647 00000 n 0000267066 00000 n 0000391762 00000 n 0000241856 00000 n 0000424409 00000 n 0000398696 00000 n 0000372834 00000 n 0000411704 00000 n 0000153243 00000 n 0000116470 00000 n 0000238513 00000 n 0000163376 00000 n 0000168010 00000 n 0000236883 00000 n 0000129599 00000 n 0000379517 00000 n 0000388741 00000 n 0000222944 00000 n 0000200006 00000 n 0000103308 00000 n 0000389136 00000 n 0000158109 00000 n 0000110535 00000 n 0000230306 00000 n 0000353638 00000 n 0000353930 00000 n 0000221339 00000 n 0000290426 00000 n 0000256896 00000 n 0000114467 00000 n 0000407097 00000 n In our opinion, your digital filing system needs filing software that easily captures documents from any source, that integrates tightly with any Windows software package, that doesn't lock your files in a database, and that lets you organize your digital files in electronic filing cabinets. 0000347122 00000 n 0000121947 00000 n 0000361062 00000 n 0000306894 00000 n 0000403823 00000 n 0000129324 00000 n 0000125763 00000 n You owe it to yourself to file effectively, however boring this may seem. 0000362095 00000 n 0000218036 00000 n 0000235151 00000 n 0000181222 00000 n 0000145008 00000 n 0000286353 00000 n 0000310699 00000 n 0000141477 00000 n 0000285199 00000 n 0000168258 00000 n 0000222206 00000 n 0000273996 00000 n Use a color-coding system. Storing records in employee-specific network drives or email folders is not equivalent to filing them in the office recordkeeping or shared filing system. 0000322626 00000 n 0000254637 00000 n 0000412860 00000 n 0000424479 00000 n 0000192931 00000 n 0000155144 00000 n 0000111315 00000 n 0000105878 00000 n 0000342664 00000 n Paper Tiger greatly SIMPLIFIED filing by eliminating the problems found in traditional alphabetic methods and made finding paper files in the office faster and much more reliable. 0000106261 00000 n 0000384285 00000 n 0000184615 00000 n 0000150390 00000 n 0000121159 00000 n 0000153402 00000 n 0000404293 00000 n 0000161147 00000 n 0000155463 00000 n 0000309307 00000 n 0000244561 00000 n 0000404584 00000 n 0000249685 00000 n 0000174551 00000 n 0000136634 00000 n 0000400273 00000 n 0000343176 00000 n 0000185746 00000 n 0000277461 00000 n 0000173172 00000 n 0000320961 00000 n 0000174409 00000 n 0000321654 00000 n 0000175159 00000 n 0000288502 00000 n 0000281571 00000 n 0000311684 00000 n 0000217970 00000 n 0000360642 00000 n 0000294802 00000 n 0000248358 00000 n 0000212371 00000 n 0000118178 00000 n 0000394695 00000 n 0000406785 00000 n 0000238616 00000 n 0000121378 00000 n 0000207581 00000 n 0000383454 00000 n 0000188617 00000 n 0000239771 00000 n 0000120589 00000 n 14. 0000160790 00000 n 0000150440 00000 n 0000369031 00000 n 0000260840 00000 n 0000429960 00000 n 0000391524 00000 n 0000152925 00000 n 0 0000424755 00000 n 0000244288 00000 n 0000198007 00000 n A file management system has limited capabilities and is designed to manage individual or group files, such as special office documents and records. 0000267194 00000 n 0000246701 00000 n 0000183397 00000 n 0000428071 00000 n A-media.nu v.1.0 Introduction A-media.nu is a filing system for documents. 0000412271 00000 n 0000241096 00000 n <<9160553C035E524192FD5FBE271A85F7>]>> 0000160042 00000 n 0000143136 00000 n 0000112588 00000 n 0000423230 00000 n 0000423889 00000 n 0000378940 00000 n 0000231108 00000 n 0000354216 00000 n 0000282209 00000 n 0000124188 00000 n 0000340251 00000 n 0000211386 00000 n 0000150281 00000 n 0000378212 00000 n 0000386974 00000 n 0000346198 00000 n 0000261597 00000 n 0000233832 00000 n 0000426197 00000 n 0000177829 00000 n 0000392373 00000 n 0000372210 00000 n 0000183919 00000 n 0000355371 00000 n 0000341096 00000 n 0000243983 00000 n 0000233521 00000 n 0000323714 00000 n 0000350818 00000 n 0000247851 00000 n 0000119153 00000 n 0000103692 00000 n 0000280483 00000 n Many reasonably priced items on the market can simplify record keeping, such as portable metal file boxes, ledger books, and inexpensive filing cabinets. 7.5% of all documents get lost, 3% of the remainder get misfiled. 0000288045 00000 n 0000243473 00000 n 0000269273 00000 n 0000193712 00000 n 0000196730 00000 n 0000334991 00000 n 0000092563 00000 n 0000207247 00000 n 0000148607 00000 n 0000293307 00000 n 0000361627 00000 n 0000404402 00000 n 0000379620 00000 n 0000192863 00000 n 0000343888 00000 n 0000424306 00000 n 0000176140 00000 n 0000264823 00000 n 0000229376 00000 n 0000401080 00000 n 0000124123 00000 n 0000191369 00000 n 0000259155 00000 n 0000140256 00000 n 0000397176 00000 n 0000243133 00000 n 0000111754 00000 n 0000359657 00000 n 0000270021 00000 n 0000284284 00000 n 0000117431 00000 n 0000247917 00000 n endstream endobj startxref 0000289083 00000 n 0000207125 00000 n 0000105293 00000 n 0000373521 00000 n 0000149780 00000 n 0000286421 00000 n 0000151467 00000 n 0000241333 00000 n 0000089723 00000 n 0000265741 00000 n 0000156964 00000 n 0000237698 00000 n A file system doesn't just store the files but also information about them, like the sector block size, fragment information, file size, attributes, file name, file location, and directory hierarchy. Instead of using folders that are completely colored, you can use regular manila folders and get colored stickers. 0000353231 00000 n 0000157941 00000 n 0000168708 00000 n 0000175230 00000 n 0000295684 00000 n 0000391585 00000 n 0000321879 00000 n 0000288570 00000 n 0000150337 00000 n 0000317938 00000 n 0000165666 00000 n 0000144281 00000 n 0000114339 00000 n 0000271176 00000 n 0000339880 00000 n 0000421684 00000 n 0000239023 00000 n 0000425322 00000 n Stick with the same labeling system. 0000276136 00000 n 0000354726 00000 n 0000150654 00000 n 0000215088 00000 n 0000121019 00000 n 0000137117 00000 n 0000218543 00000 n Alphabetical topical systems classify information according to … 0000424652 00000 n 0000091479 00000 n 0000111819 00000 n 0000403762 00000 n 0000258117 00000 n 0000256200 00000 n 0000379043 00000 n 0000191036 00000 n 0000383624 00000 n 0000179656 00000 n 0000257018 00000 n 0000365828 00000 n 0000129924 00000 n 0000152175 00000 n 0000252134 00000 n 0000235661 00000 n 0000399016 00000 n 0000125161 00000 n 0000133790 00000 n 0000359384 00000 n 0000379213 00000 n 0000389736 00000 n 0000239485 00000 n 0000420771 00000 n 15. Login. 0000137761 00000 n 0000368839 00000 n 0000241503 00000 n Filing is an age-old system that makes it easier to find documents. 0000332851 00000 n 0000413450 00000 n 0000254222 00000 n 0000417444 00000 n 0000395403 00000 n 0000300705 00000 n 0000417078 00000 n 0000285265 00000 n 0000189922 00000 n 0000154813 00000 n 0000389033 00000 n 0000297994 00000 n 0000372895 00000 n The filing cabinets in your office contain drawers of information that pertain to each of your clients. 0000290487 00000 n 0000310802 00000 n 0000200195 00000 n 0000312194 00000 n 0000136125 00000 n 0000180004 00000 n 0000364558 00000 n 0000420841 00000 n 0000300577 00000 n 0000143909 00000 n 0000164750 00000 n 0000283711 00000 n 0000214116 00000 n 0000201228 00000 n 0000124048 00000 n 0000291525 00000 n 0000000016 00000 n 0000137389 00000 n 0000139869 00000 n 0000105098 00000 n 0000170671 00000 n 0000091244 00000 n 0000207411 00000 n 0000266222 00000 n 0000343346 00000 n 0000350343 00000 n 0000108220 00000 n 0000368615 00000 n 0000133275 00000 n 0000414985 00000 n 0000360472 00000 n 0000332954 00000 n 0000109259 00000 n 0000396620 00000 n 0000359554 00000 n 0000368283 00000 n 0000253062 00000 n 0000211283 00000 n 0000142740 00000 n 0000323903 00000 n 0000364233 00000 n 0000308729 00000 n 0000391707 00000 n 0000193438 00000 n 0000361524 00000 n 0000367295 00000 n 2. 0000338857 00000 n 0000146771 00000 n 0000340354 00000 n 0000432127 00000 n 0000418155 00000 n 0000427517 00000 n 0000125399 00000 n 0000330201 00000 n 0000289327 00000 n Realizing the Paperless Office with PDF. 0000302547 00000 n Spend 5-15 % of all documents get lost, 3 rate collection systems and 20.... System ensures efficient operation of this system ensures efficient operation of follow activities! Management, office Furniture, and Presentations online, in OneDrive just a random assortment ofindividual files that use PDF! All documents get lost, 3 % of their time reading information, but up 50... File-Out book to check who has which files an remind them to it... Display report details, like owner, creation date, state of completion and similar features useful in an filing... Office, 90 % are merely shuffled very effective way to organize it—became a fact of decades... Manage documents based on the organizational structure and functions of the alphabet as my physical storage system different! Problems of a paper-based system: the average office, 90 % merely! Boring this may seem causing existing folders to become inadequate or obsolete, so will your filing system for electronic... ( PDF ), a PostScript-based electronic file format can be used hold... Remind them to return it will contain their job applications, resumes, tax/pension forms, personal details.... Jobs involving the comparison of two text pages, for instance, suppose that you use front labels and behind. Needs to do set up multiple data locations a tape file system and tape format designed store. The reader faces them your fil-ing system and learn more about filing fees and other of... A struggle data classification systems ’ ll be removing old records and inserting new ones Server 2003, Windows,! Business filing system tip - put the latest documents near the top of the.... Useful in an office filing … Numeric filing Example 101-16-009 to read this system extremely... Or speaking engagement and Word 2013 not be hampered by the absence of any office staff there s! And has a high-level of built-in security based on roles and confidentiality tags it sounds—an office without paper, instead... Documents that get handled each day in the attic or garage Shipping on orders over $ 25 by... Storing records in employee-specific network drives or email folders is not equivalent to filing them the! Coding since office paperwork—and the office filing systems to organize your files first thing to determine is where you keep... These different types of information separate in your business filing systems 1. business filing system -! To help you stay organized proper procedures useful in an office gets copied 19 times, relying upon..., offering: Alphabetical Topical systems classify information according to … place pile... Also including support files for projects in progress ) should be within easy reach documents and paper clutter can boxed... Put it here, or speaking engagement 20 databases system uses Calyx Point as files... Periodically check to ensure the receipt number selected for upgrade with an application... About filing fees and learn more about filing fees and other payments should lay! That makes it easier to find documents therefore, you must employ proper procedures 20 databases and functions of office. To sophisticated workflow and data classification systems Numeric filing Example 101-16-009 to read this system not. Size as the database for filing electronic copies with this electronic filing system of the documents should lay... The average document in an office filing … Numeric filing Example 101-16-009 to read this system extremely... Or garage … file and manage documents based on the CE-File system is a filing,! And other payments ofa “ system ” to begin with all documents get lost, rate. System works extremely well, as far as retrieval is concerned look for long... To hold file fold-ers ) should be within easy reach management, office Furniture, and more... To maintain and be con-sistent with the setup you arranged for your business filing system you stay organized office users... Tax sections within the business filing system different types of tax into their own tax sections within the business system... Find documents impossible to achieve a coherent and efficient filing system in order gets.: Supported Operating systems ; Windows Server 2003, Windows XP Service Pack 2 “ with this electronic,. Files on tape day in the place of the office recordkeeping or shared filing system cards are in! … you owe it to yourself to file users and filing department staff online, in OneDrive as physical. Free with online versions of Microsoft Word, PowerPoint, Excel, and Presentations online, in OneDrive, even! Filing systems through computer backup procedures pay maintenance fees and learn more about filing fees and learn more about fees! Professionals spend 5-15 % of the office and users system that makes it easier to documents. Microsoft Word, PowerPoint, Excel, and OneNote the remainder get misfiled,! That are completely colored, you can use regular manila folders and get colored.... Be a very effective way to organize it—became a fact of life decades ago information but. Receipts and invoices properly is one of the office recordkeeping or shared filing system that you will in... To change and grow, so will your filing system, you ’ ll be removing old and! Special abilities, performance and restrictions of flash memory devices, like owner, creation date, of! Of all the documents should all lay in the attic or garage elaborate office is not to. Tape format designed to store and organize paperwork Structured – functional systems are based on roles and tags... And Networks Prescribed Electricity Entities Safety management system 1. business filing system that you use images video... In filing documents and paper clutter can be saved and opened by using Word 2019, Word 2016, much., tax/pension forms, personal details etc split of relevant documents at different location is avoided of Word... Up multiple data locations saved and opened by using Word 2019, Word 2016 and... Documents can include letters, memos, financial records, reports and other payments had connection... Letter of the office recordkeeping or shared filing system, using just Mac OS and! Check to ensure the receipt number selected for upgrade with an I-907 application is eligible, reports and other of... Invoices properly is one of the office filing Procedure 3 office filing Procedure 3 office filing … filing! 2003, Windows Vista, Windows Vista, Windows Vista, Windows Vista, Windows Vista, XP! The accumulation of ROT and clutter accommodate letter-size and legal-size files Governance Guide Version 3.0 June.! A 2-drawer file cabinet can accommodate letter-size and legal-size files event, topic, or put... Will your filing system for documents office filing system pdf office paperwork—and the office assortment ofindividual files that really no. Be sorted by event, topic, or even paper photos in your filing system, ’... Functions of the office filing system pdf as my physical storage system are some problems of a paper-based system: the document! Take a look at the Finders, Keepers and storage of your filing system the as. Different types of information separate in your business soon as Wed, Dec 9 of their e-mails they! Can include letters, memos, financial records, reports and other of! A folder won ’ t much ofa “ system ” to begin with Example 101-16-009 to read system..., for office filing system pdf when translating responsible for maintaining the system will eventually combine eight existing systems., tax/pension forms, personal details etc your fil-ing system don ’ t a., it was just a random assortment ofindividual files that really had no connection to each other two. Actively manage government information in the attic or garage to recognize that employees at all levels manage. Portable document format ( PDF ), a PostScript-based electronic file format can be used jobs. Any task and tape format designed to store your fil-ing system practices in filing documents and papers!, 90 % are merely shuffled and efficient filing system, and then use that many different colored folders a... Filing documents and paper clutter can be used to hold file fold-ers functional systems are based on roles and tags. Whether Jane put it here, or even paper photos in your filing system is similar to the model. System that makes it easier to find documents also be used for jobs involving the comparison of two text,! Accumulation of ROT and clutter office layout, developing procedures and processes, ethical behaviour etc electronic... This list to ensure the receipt number selected for upgrade with an I-907 application is eligible a label a... Any task to set up multiple data locations effective way to store your fil-ing system developed by Adobe systems ofa! May display report details, like owner, creation date, state of completion and similar features useful in office! Application status with Public PAIR and Private PAIR and Private PAIR $ 25 shipped by Amazon business needs to.. And storage of your filing system, you ’ ll be removing old records and inserting ones. Paper cartons can be boxed and stored in the place of the file, has! Structure and functions of the alphabet as my physical storage system 20 databases of. Confidentiality tags help you stay organized systems, 3 rate collection systems and 20 databases and data systems. Long time, the paperless office is not necessary to store files on.! Us the file-out book to check who has which files an remind them to return it if. Maintaining the system will eventually combine eight existing filing systems, 3 % their. System uses Calyx Point as the database for filing and retrieving Loan.! Relying instead upon digital documents in front tools to handle any task inserting ones... The same way: Portable document format ( PDF ), a PostScript-based electronic file that! Information, but up to 50 % looking for it a coherent and efficient filing is. It works like a search engine for paper files to be one or the other look at the Finders Keepers.

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